Do you struggle with...

  • Capturing the contact information of your website visitors?
  • Or worse, capturing it but then not following up right away?
  • Keeping track of your admissions pipeline?
  • Consistently communicating the value of your school and Montessori education?
  • Offering an easy way for parents to schedule a tour online?
  • Tour no-shows?

Our Montessori Admissions CRM can help.

Our Montessori Admissions CRM is like your best admissions assistant that works 24/7. Working seamlessly with your website, the CRM not only captures contact information, it automatically responds to inquiries, educates parents, schedules tours, and more. 

What’s a CRM?

CRM stands for Customer Relationship Manager, and for Montessori schools, customers are the families and prospective families you serve. Our Montessori CRM is a cloud-based software application designed to facilitate and automate communications with parents. Sounds great! But what does it actually do?

Automatically Respond to Inquiries

We’ll custom design your website’s general inquiry form in the CRM and then embed it so that it is seamlessly integrated with your website. Our Montessori CRM handles everything automatically. For example, it can:

  • Respond via email or text thanking the visitor for their interest and letting them know that you’ll be in touch soon.
  • Organize the visitor’s contact information and any other information captured on the form for your future reference
  • Tag them as a “lead” or a “prospect” - or any tag that makes sense to you!
  • Automatically remind you to follow up with them by a specific date.
  • Track them through your admissions pipeline

The automation can be as simple or as sophisticated as you like! 

Each time a contact is added to the CRM, you can contact them via email or text, log conversation notes, create an appointment, or create more tasks and reminders regarding this contact. 


Schedule Tours and Send Reminders

How many times have you gone back and forth with a prospective parent to schedule a tour? With the Montessori CRM, you define your tour schedule and then let your website visitors schedule themselves based on your availability. The CRM automatically confirms the appointment, adds it to your Google calendar, and sends reminders to your prospective parent either by email or text message. It also allows them to reschedule or cancel the appointment. Automatically. 

Deliver Information Directly to a Parent’s Inbox

You have valuable content that you want to share with your website visitors, for example, your tuition rates or an informational article. We call this a lead generator - compelling information that requires the visitor to enter their contact information to access. By offering valuable content via a form request, you can deliver it directly to their inbox. And in return you have their contact information!


Send a Series of Educational Emails

Once you have captured an interested parent’s email, you can send them a series of emails over several days or weeks. You can introduce yourself, your school, describe what sets Montessori education apart, and encourage them to schedule a tour. This is what we call an email nurture campaign. All of these emails are personalized and sent automatically based on a schedule that you define. 

Track Students through your Admissions Pipeline

At any time, you may have several prospective students at different points in your admissions pipeline. Who is scheduled for a tour? Who has submitted an application? You can easily track all prospects and applications through your admissions pipeline with the Montessori CRM, so you have a complete picture of the state of your admissions in one glance.


Market to Your Email List

With the CRM continually and automatically adding interested parents to your ever-growing contact list, you can use that list to market your school, always encouraging parents to take the next step. Here are just a few ideas...

Hosting an Open House? Design a compelling email invitation and send it to a designated list of contacts. Include an RSVP link, track who is coming, and send out reminders.

Publish a Blog? Automatically send out an email to let parents know your blog’s topic and encourage them to read it on your website. While they’re there, your well-designed website will encourage them to engage further with your school.

Send out a regular newsletter? Design an email newsletter in the CRM and schedule it to send to a list of your prospective parents automatically.


Let’s Get To Work!

Hire your best admissions assistant that works 24/7 for you! Our Montessori Admissions CRM works seamlessly with your website to capture contact information, respond to inquiries, schedule tours, track admissions, and more.


The Montessori Admissions CRM Includes:

  • Parent Contact Manager
  • Automated Emails 
  • Custom Form Builder
  • Custom Admissions Pipeline
  • Unlimited Online Tour Scheduling
  • Email & SMS Text Messaging
  • Custom Email Marketing
  • Task Manager
  • Unlimited Users
  • Monitor Online Reviews


No Setup Fee. No Commitment. Cancel Anytime.


Montessori Admissions CRM


per month

The Full Montessori Admissions CRM configured for your school.

Montessori Thrive Membership


Montessori Website & Admissions CRM


per month

Includes Admissions CRM



Complete Marketing Plan


per month

Includes Montessori Website & Admissions CRM



Click on the chat widget over there in the corner, type in your question, and we’ll get back to you straight away!